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19 Podcasting Experts Share Their Favorite Tools

Optimizing your workflow and systems is crucial to podcasting—especially when you're running a business alongside with it.

Continue reading and discover the best tools the speakers of PFBCon 2023 use to streamline the creation process, their businesses, and their lives!

(None of the below are affiliate links)

The Expert's Favorite: Descript

Descript is a software application and platform that is known for its advanced transcription and audio/video editing capabilities. It is particularly popular among podcasters, content creators, and professionals in the media and entertainment industries.


It gained popularity for its user-friendly approach to audio and video editing, making it accessible to a wide range of content creators who may not have professional video or audio editing experience. It is available as both a desktop application and a web-based platform.


Notion is a versatile, all-in-one productivity and collaboration tool that provides users with the ability to create and manage various types of content, including documents, databases, notes, wikis, and project management tools. It was developed by Notion Labs Inc. and was first launched in 2016.

Listen to Megan's thoughts on Notion (Jenny Blake is also a fan!)

Megan Dougherty

Creator of The Podcasting for Business Conference



Riverside is appreciated by Michelle Khourie, Liz Covart, Tom Fox and Megan Dougherty – it makes it easy to record remote podcasts and video interviews that look and sound like they were recorded in the same room. Riverside is the first (video) podcasting software that enables local recording of lossless audio and 4K video tracks independent of internet connection. 

Liz also swears by her mic, the Electro-Voice RE320. Meanwhile, Michelle mentions another power tool, Bounce Boss, which we'll cover later in this post!


The World's First AI-Powered Podcast Copywriter. Capsho takes your podcast episode audio file and turns it into an episode title, episode description, show notes, social media captions, promotional email and a full transcript. – Capsho


Calendly is an online scheduling and appointment booking platform that helps individuals and businesses streamline the process of scheduling meetings, appointments, and events. It allows users to create personalized scheduling links that they can share with others, making it easy for people to book time with them without the need for back-and-forth email communication or phone calls.

Swell AI

Swell AI is an AI writer for podcasters that automates the creation of podcast show notes, articles, social media posts, transcripts, podcast summaries, titles, and LinkedIn posts for individuals and for agencies.

Get the strategies, the tactics and the answers to your questions about podcasting at the Podcasting for Business Conference 2023.


ChatGPT is a type of conversational AI developed by OpenAI. It is based on the GPT-3.5 architecture, which is a variant of the GPT-3 model. Its is designed to generate human-like text and engage in natural-sounding conversations with users. It can be used for a wide range of applications, including chatbots, virtual assistants, and more, where natural language understanding and generation are required.

Trained on a vast corpus of text from the internet and can understand and generate text in multiple languages, it has been used in various applications to provide human-like responses to user queries and engage in interactive conversations.

Jenny Blake‘s Tech Stack

Aside from Notion and Descript, Jenny is a big fan of Megaphone and Substack.

Megaphone, by Spotify, is the industry-leading podcasting platform for enterprise publishers and professional podcasters worldwide. Megaphone offers a comprehensive suite of powerful products that enable publishers to create, monetize, measure, and grow their podcast businesses. – Megaphone

Substack is a platform that allows writers and journalists to create and publish their own newsletters or blogs and monetize their content through subscriptions. It was founded in 2017 by Chris Best, Hamish McKenzie, and Jairaj Sethi. Substack provides a user-friendly interface for authors to compose and send out newsletters to their subscribers, and it handles many of the technical aspects of managing subscriptions and payments.


Acuity Scheduling is a complete online scheduling solution for your business. Acuity offers powerful tools, including calendar syncing, automated email and text message reminders, payment processor integrations, and more. – Acuity


Loom is a video messaging and screen recording software that allows users to create and share videos. It is commonly used for recording quick video messages, tutorials, product demos, and other types of visual content that can be easily shared with others. Loom offers both a web-based platform and desktop applications for Windows and macOS.

You, Your Voice, Your Delivery – Larry Roberts

Listen to Larry's unique take on what the best podcasting tool is.


Zoom is a cloud-based video conferencing platform that can be used for video conferencing meetings, audio conferencing, webinars, meeting recordings, and live chat.

Marry Ann also notes the importance of a finding the right production company.

What Are Your Unique
Success Metrics?

If you're wondering ho to get maximum value out of your show, then you need to make sure you'reoptimizing for, and tracking, the right things. This free training webinar, which we're offering live in the lead up to the Podcasting for Business Conference will help you identify what is most important, and how to measure it. 

Michelle Khouri‘s Underdog Pick: Bounce Boss

Aside from Riverside, Michelle lists this app as one of the must-haves.

Bounce Boss is a secure collaboration platform for anyone that works with audio or music. It lets you organize, listen and communicate better, so you can complete your audio projects, faster. No credit card required. – Bounce Boss

Adobe Premiere Pro

Adobe Premiere Pro is a professional video editing software developed by Adobe Inc. It is widely used in the film, television, and video production industry for editing and producing high-quality videos. Premiere Pro is a part of Adobe's Creative Cloud suite of software, which includes other popular applications like Adobe Photoshop, Adobe After Effects, and Adobe Illustrator.


Airtable is a cloud-based collaboration platform that combines the simplicity of a spreadsheet with the complexity of a robust database. It allows users to create and manage databases, spreadsheets, and other information in a flexible and customizable way. Airtable is often used to organize, share, and collaborate on various types of data, such as project management, customer relationship management (CRM), content planning, and more.


Podchaser is a platform and database for podcasting and podcast-related content. It's often referred to as the “IMDb of podcasts” because it serves as a comprehensive source of information about podcasts, podcast creators, and podcast episodes.

The platform aims to enhance the podcasting experience by providing a central hub for podcast-related information and fostering a sense of community within the podcasting industry. Users can create accounts, follow their favorite podcasts, and engage with other podcast enthusiasts. It has become a valuable resource for both podcast creators and listeners.

BONUS: An example of a great studio setup

I'm a gearhead, so a great studio setup will always come first: rhe right mic, effective acoustic treatment, and quality audio software.

Microphones: AKG or Rode

Audio interface: Focusrite Scarlett audio interface for XLR studio mics

Sound treatmentAuralex Acoustics for studio foam

Speakers: JBL

Headphones: Beyerdynamic DT 770 Pro

DAW: Adobe Audition

Get the strategies, the tactics and the answers to your questions about podcasting at the Podcasting for Business Conference 2023.